How to use MS Excel in Mobile Phone

In this article we are going to tell you how you can use Microsoft Excel in your mobile, so here you can edit the file of Microsoft Excel from your mobile itself, you can enter data in it, you can save it. If you can share it with anyone, then here

am going to tell you step by step, so here it is going to be very used oil and informative, First you have to go to Play Store and install Microsoft Excel’s application, here you have to open Play Store and here you have to type a year really, after that here you have to find Microsoft Excel’s app , then here But you have to install this app simply then it is rock mb so friends after installing excel app in your mobile simply you have to open it, here you get option for sign in and sign up. If you have a Microsoft account then you can signup and want to create this account. If yes, then you can create email id, this is the phone number, here you also get the option of sign in letter, here later the soldier came, after that I give it to us, after that here you have to tap on next and here You don’t have to do sand of dead habit, do that, if you sign in here friends, then it has the advantage, whatever work you will create worksheet, it will be lion on your onedrive and later you can do it in any device anytime. You can also see by signing your microsoft account, then friends here you get three options, recent sed and pimp, here you have worked on the recent file, here you will get the list back and whatever you share with anyone.

Here you find the file in the share list, so to create this file here you have to type on this plus option which is in the top right corner, after that here you get different templates, nice book in it If you can work then here I select black time then here I have to go to setting and pay commission to go to set And here I give permission, then friends, here you get the option to use it in both portrait and landscape, so here now I have it in portrait if you have to use it in landscape, here you just have to screen rotation If you want to do the pattern on your own, then now I fold it like this, I can see the spread set has come like this, friends, here you get all the options like a laptop in mobile application for a year, you get the loss in the laptop. While working, here you have mobile, where it goes, now the laptop screen is complete in comparison with the mobile, so there you sit in front of the options, but here you have to find options, so here you can see I am monstrous It has been created, so here I have done citric acid, if you want, you can also tap on the plus seat here, you can see, the situ has come and I type then the CCTV is created if you want to delete the same seat If so, here you will keep it folded and here you get the option of delete. You can even delete that if the journey is minimized to a specific one, then here you can also act, by typing on them, you will be folded and not only here you get the option of singing, then here I have given the name of my seat to the tower that now here I tell you what options you get, so here you have to type on it and here you have to tap on WhatsApp, then in the laptop It is also your new, it appears in the top but here you will get new like home insert formula data of justice which I have, then here you will get it on tapping, you have tractor on it and here you can see it’s existing now I am at home if here I type on this then you can see these two formula data review then there are different options here you get it but you have to search then here I assume someone I want to do data entry , here I get the same column on the same laptop as you get in the laptop, it is available here in you too. So here I give my headings for the exam, so here I have written the name and I write one in the second column, so here you have to type on this tip and I did not get colorful here Here I can select both the cells and feel the gallery in my hand, I have changed the color to yellow, after that here I can start data entry , here I write my name, you know the name and its data entry.

Here I do meters and mind, friends, here I have given the name and its data, then friends, if I select all these data here that you tell me the oath, this average account numerical account is all Something here shows me the maximum minimum value and friends, here you have to face it and here you want it to be called at that time, then here you have to take extra this year, after that here you have to type on it Its here you are typing on Om and here you have to go to Congress After going to Congress here you You can see and get the option of tuition, even type the most and here you can see which has been added to my , now I write it here, so this year I have applied for the exam. There is any data type that Shankar has shown you that now friends, if you want, you can also add outline to it, so here I select the data, here I have to type on Pooja Khyber and here I am this time home I have to go here and call it below and get the border option from here, so here I can apply different borders, apart from this, if I have to fold the data here I can vote here italic you can underline I could do that do not can have access to it all here anyway wants to fold the son here you can meet friends, some can work on the way you excel sheet for your mobile Apart from this, if you type it on and then here you go to these side, here you get an option to decide different things like six pictures here But I will come if I want to add a picture, I have to tap on the pictures and here I get the option to add a picture, then I will give the picture Calves end or if I have to send the photo then friends here you can try different things Yes, as much as the option you get on a laptop, you get the question in mobile too, now you do not have any breasts , here you get the option to pandu, you can starch sugar directly in any excel sheet and the best thing here is It is that whatever word you have, it will be auto washed here and here you will also share it later, you will miss your pocket, here you get the option to save, here you get the share HP laptop that You have also done your work, you can share it in the edit PDF page , you get verification from here, if you want to save this file under any other name, you can do that here, if I go to Seven then here Here I have the option to save this device on onedrive, this festival drive, then in any other cloud storage. If I don’t get it , I want to save it on my device, then here I select it in the downloaded folder and here I have to give the name of my file and here you have to save it by typing on it.

So friends, here you can see that this file has been done in the name of India, here you can also share it daily if you want, here you get the opportunity of soil testing, you also get the option to save $ but For this, you must have a Microsoft account, if you do not have a Microsoft account, then you can simply go to Microsoft’s website and add it here and you can sign in here to share your attachment. here you have to type like you’re typing on here you can make a man or shares not like this Tapmi here was to share by if you have a poll to find the option to PDF Share it Here I want to share excel file, here you get scientific option from different platform, I know Gmail has to be sent to someone, here my gmail goes to open and here you can see this file is also attached to me, now I have to send this file to me , here you can edit it with me And here you have to type the mail too, so friends, in this way you can do time in excel file from your mobile too, you can do same to same work in your mobile as you do on laptop, just here you have to.

The screen is getting small, so you look for options here, so if you do not have a laptop and you want to learn to drive axle, then here you can learn to drive in your mobile too.

How to Create Pivot Tables in Excel

Here I have lots and lots of data that I need to analyze. Now I could build a table over on the side using formulas and functions to make sense of it, but that’s going to take a long time instead, we can use something called pivot tables to analyze this data in just seconds, and best of all, you don’t have to know any formulas or functions. It’s all just drag and drop.

To follow along, I’ve included a sample workbook down below in the description all right let’s check this out. Here I am in Excel, and once again, if you want to follow along, I’ve included a sample workbook down below in the description. Here I have all of this sales data for the Kevin Cookie Company, and I want to answer some basic questions. For example, how much revenue did we earn from each one of our customers or how many orders did each one of these customers place with us. Over on the right-hand side, here I pulled together a table that answers some of those questions. So, here customer one, we made about a little over half a million dollars over different orders. To build this table, I just used formulas and functions, so here when I click into this cell, here we can see the function that I used. I used SUMIFS, and here for the number of orders, here too, I also entered in a function. Now of course this works just for a few specific questions, but it takes a bit of time to pull together something like this and maybe I have other questions, so maybe I want to know well how much revenue did we earn for each customer and for each product or how many orders did we get in a specific month. Now of course, I could build out this table to answer some of those questions, but that’s going to take a long time. Instead, we can use something called pivot tables. Before we can insert a pivot table, we need to prep the data. Over here on the left-hand side, I have all of my data in a tabular format, so here I have my headers and then I have the associated data underneath. Second, you’ll also want to make sure that all of your column headers are descriptive of the data underneath. Here as an example, I say rev, but I could probably be more specific and here I’ll type in Revenue.

Next to that, I say our cost, but I could probably be a little more concise. Here I’ll type in cost if we look over here, I have an empty column D and I also have some empty rows this will make it hard for Excel to know what data to analyze with the pivot table here I’ll right click on this column and then go down to delete. Here I’ll select row , then I’ll press the control key, select row , right click, and then delete those blank rows. Lastly, it also makes it easier if we turn all this data here into an official Excel table and the reason why is if we add additional sales in the future, those will be included as part of the pivot table to turn this into a table, go up to the insert tab up on top, and here’s the option to insert a table. When I hover over this, you’ll see that the shortcut key is Ctrl + T. Here I’ll press Ctrl + T and here it automatically identifies all the data that should be included as part of this table. That all looks pretty good, and right here, it also asks me if the table has headers, and my table does have headers. I’ll make sure that box is checked and then click on OK, and this is now an official Excel table. On the table design tab, over on the left-hand side, I can give this table a name. I’ll call it Sales Data and then hit enter, so this table now has a name. We are now ready to insert a pivot table. Up here under table design, I can summarize with a pivot table, or alternatively, I can click on insert and here I can click on pivot table when I click on that, it asks me what I would like to include as part of my pivot table, and we already created a table called Sales Data and so that’s the table that I want to include right down below, I can decide whether I want it to be a new worksheet or an existing worksheet now I think it’s easier just to make it a new worksheet, so I’ll select that. Next, let’s click on OK. This now drops me onto a new worksheet called sheet, and check that out, we now have a pivot table. If I click on the pivot table, over on the right-hand side, this exposes something called pivot table fields, and we’re going to use this pane over on the right-hand side to pull together our pivot table. Over here under pivot table fields, we have all of these different field names, so we have things like the customer, the order ID, the product, and you might recognize some of these from the previous sheet.

Here I’ll click into sales data, and here we have the customer, the order ID, the product, so these column headers, in pivot table terminology, these are referred to as Fields. Over on the right-hand side, here I have that table that I pulled together on my own using formulas and functions and I want to re-create this using a pivot table but just by dragging and dropping first, I have the customer ID, and then I have the ID number, and they’re spread out over rows here I’ll click back into sheet and let’s see how I can start building this. Here I see I have the customer and that contains the customer ID. I can click on this field and drag it down now remember, these were rows, so I’ll drag it down into this category called rows down below, and over on the left-hand side, here I can see my pivot table start coming together. Here I see all of those customer IDs. Next, I want to add the revenue next to the customer. I’ll click back into sales data and here I have the total revenue. This is the sum of the revenue by each individual customer. Let’s go back to the pivot table, and over here, I have a field called revenue I’ll click on that and this time I’ll drag it down to values. You drag something down into values if you want to calculate something, so if you want a sum, if you want a count, if you want an average.

When I release, here you see that it automatically gave me the sum of revenue, so here for customer one, I have a little over half a million dollars, so here $,, and if I click back into sales data, here you see that that matches exactly. Of course, the formatting is a little different here I could right click on this cell, go down to number format, and here I can set it to currency I’ll remove decimal places and then click on OK, and that looks pretty good now. Let’s now click back into sales data and the last column is the number of orders. Let’s go back to the pivot table, and when I look through all the fields, here I have one called order ID. Once again, I want to calculate something, and I want a count. I’ll take the order ID and here I’ll drag it down to values, and this adds another column to my pivot table, but this doesn’t match what I have on sales data. Here I had orders for customer one, but here I have a massive number.

What happened? Well, if we look down at values, this gave me the sum of all of the order IDs, so it summed up these order IDs. Now that doesn’t make any sense. I’ll go back to the pivot table and here I can right click on this, and I can go down to summarize values by, and currently it’s set to sum, but here I can change it to count i could also change it to average, max, min, product, so I have all of these different options I even have more options down below. I’ll select count and here now I have a count of the orders, and if I go back to sales data, that now matches up exactly so here I was able to build the exact same view simply by dragging and dropping my mouse I didn’t have to enter a single formula or function in Once again, pivot tables are so easy to use now that I have my pivot table in place, it’s so easy to analyze your data and to look at different views of your data let’s say maybe I no longer want to see the count of order IDs, here I simply click on that and I could drag it out and that updates my pivot table.

Now I just see the revenue maybe I just want to see the total revenue I don’t want to see it broken out by customer here I can see the total revenue was just under $,, here I can drag the customer out you see that X appear, and when I release, now I just see the sum of the total revenue now to pull the customer back in, once again, I click here, drag it down to rows, and there I can see it broken down by customer again so, it’s so easy to switch up your view depending on how you want to look at your data when I look over at my table on the left-hand side, currently it’s sorted by the customer number, and not the revenue, but I would rather see well which customer drove the most revenue here I can click into this column and then right click, and here’s the option to sort, and here I can sort from largest to smallest here I see that customer three drove the most revenue for us I can also go into this column and here I can right click and let’s say I want to sort by the customer ID again.

Here I can sort from smallest to largest and that brings me back to that original view I can also custom sort this list too. Let’s say maybe I want to see customer four at the top for whatever reason here I could right click, and all the way down here, there’s the option to move, and here I can move to the beginning, but here I could choose the position. I’ll move to the beginning, and we start with , followed by , , , and . I can also press control + X to cut this, and I’ll go down here, and press paste and that pastes in customer back down here so, I can define the order in which all of these items appear in my pivot table. Along with sorting a list, I can also filter this list. So, let’s say I just want to see customers and to see how much revenue they earned. I can click on this dropdown, and right here, I can uncheck select all, and here I’ll select and and then click on OK, and here I just see the revenue for those customers here I’ll click on this, and I can now clear out the filter, and I see all five of my customers again now let’s say I want to see the revenue just for chocolate chip cookies, so I don’t want to see the total revenue over on the right-hand side, there’s a field called product, and if I click back into sales data, product includes the type of cookie I’ll click back into my pivot table and here I’ll select product and I can drag it down to filters when I release that, over here on the left-hand side, there’s a new section to my pivot table where I can now filter I can click on this drop down and here I can select chocolate chip down below, I also have the option to select multiple items, but I just want to see chocolate chip I’ll click on OK, and this updates all of the revenue just for chocolate chip. To remove the filter, over on the right-hand side, I can select product and drag that out and now I see the revenue across all of my products once again looking up above, here I see the revenue that the customer generated, but I would also like to know the percent of the total revenue that that customer contributed over on the right-hand side, here I’ll select revenue and drag it down to values again so here I placed in revenue twice and currently it’s exactly the same I have the revenue in this table two times here I’ll right click on this and there’s the option to show values as and here I have all of these different options depending on how I want to view this data, and here I want to see the percent of the column total, because I want to know the percent revenue contribution, I’ll select this, and here I can see that customer , they drove $. million of revenue and that’s about % of the total amount of revenue that we earned here at the Kevin Cookie Company this data is really good, but these headers right up above, they just don’t really make much sense.

Sum of revenue, that doesn’t really tell me what this is I can click on this cell and I can type in a custom header here I’ll type in % of revenue and now that makes a lot more sense over here it says sum of revenue maybe I just type in total revenue, just so that column makes more sense as well that’s looking pretty good along with just seeing the revenue by customer, maybe I also want to see the revenue by product. Over on the right-hand side in all the fields, here’s the product, and I can press on it and drag it down, and here I’ll place it in rows under customer here I see the customer and then I see the product under that customer if I click on this icon right here, I could collapse the group and here I can expand it I can also change the order. Over here, I can place product on top of customer so here I see chocolate chip and then I see all of the customers who sold that product. In the bottom right-hand corner, just to simplify things, I’ll remove percent of revenue from values so here, once again, we see the product and all of the customers and the revenue now I can also take product and I’ll move that over to columns, so here we see the customer as the row and here the product as the columns and the value we see the total revenue, and one thing you might have noticed, this area down below, this maps to what we see in the pivot table so, here I have customer over here in rows and then we see customer over in rows. Product shows up as the columns and here we see product as the column, and then values appear right here, and here we see the values in the pivot table It’s really easy to manipulate the data that appears in the pivot table, and to look at your data in different ways, but you can also change the design of the pivot table with your mouse within the pivot table, up on top let’s click on the design tab, and here we have a bunch of different options we can change the pivot table style, so here I could go with red, or maybe yellow, or I could go back to that blue color I could also show do I want banded rows or banded columns I could turn that on or off. Over here, I could also decide, do I want to show subtotals? should we show grand totals? Here I could turn that off and there you see that the grand total disappeared, or right here, maybe I want to turn that back on here I’ll turn it on and here I see the grand total once again.

I can also insert a chart to visually represent the pivot table up on the top tabs, I can click on insert, and here I can choose one of these charts, or alternatively, I can press Alt + F on my keyboard that’s the shortcut key to insert a chart, and here I see a chart that represents my pivot table let’s say maybe I no longer want to see product. Here I can drag that out and you’ll see that the chart automatically updated to reflect what’s in the pivot table, so these two are tied together to make it easy to analyze data, up above, I’ll click on pivot chart analyze, and there’s an option to insert a slicer. I’ll select that, and here maybe I want to very quickly evaluate how much did different types of products earn I’ll check that box and then click on OK so here I see all of my different products and let’s say I want to see revenue by chocolate chip I can click on that and here it updates the table and the chart to show me revenue just for chocolate chip I can press the control key if I want to select multiple items, so maybe I also want to see sugar, and maybe I select oatmeal raisin, and there you see the table and the chart both update to reflect my selections in the slicer.

I’ll click back into the pivot table and then go up to pivot table analyze here I also have the option to insert a timeline I’ll click on that, then check date, and then click on OK, and this inserts a timeline here I can now select a time period and it’ll automatically update my table and my pivot chart to reflect this date period that I selected here I can click on this icon on the timeline and this icon on the slicer and that’ll return it to the original state this analysis is great.

I have a view of my customers and the revenue, but I also want to do some additional analysis, but I don’t want to get rid of this original view here I can copy the pivot table and I could scroll down the sheet and paste it and that’ll give me another copy of this pivot table for this new pivot table, I want to see the profit margin over on the right-hand side, I already have the revenue and here I can drag in the cost that gives me the sum of the cost, but I don’t have a field for margin. Here I’ll remove cost so how can I see the margin here? I need a formula I need to take the revenue minus the cost, and that’ll give me the profit with my mouse in the pivot table, I’ll go up to the top tabs and select pivot table analyze right here, there’s the option for fields, items, and sets I’ll select that and there’s something called a calculated field.

I’ll select that this opens up the calculated fields dialog and this allows me to enter in different formulas for the name, I’ll type in profit margin right down here, I can type in the formula, and the formula for the profit margin is the revenue minus the cost I’ll click on add and then click on OK, and over here in the fields, you’ll see that there’s now a new field called profit margin, and it automatically adds it to my pivot table here I could remove the revenue, and now I can see my profit by customer I’m now satisfied with all of these different pivot tables, but I want to make sure that when I add new data that these views update.

I’ll click back into sales data, and I’ll go to the very bottom of the table, and here I’ll add a new sale for a new customer, customer I’ve now entered all the details for the new customer and the order. I’ll go back to sheet and here I have my pivot table, but it doesn’t yet show me customer with the pivot table selected, I’ll go up to pivot table analyze and here’s the option to refresh I’ll click on that and here we see customer appears now in this table if at the very beginning we hadn’t created a table, I’d have to go up to change data source, and I’d have to select the area of the data that we want to analyze, but because we made that a table, all I need to do is add that new data, go up to pivot table analyze, and then I can refresh the view one of the beautiful things about using pivot tables is it doesn’t at all affect your original source data so, here’s an example I can delete this pivot table altogether and here when I go back to my original data, it’s untouched throughout this entire video, we’ve been looking at how you can create a pivot table from scratch, but you can also have Excel recommend a pivot table to you up on the top tabs, let’s click on insert, and here’s the option for recommended pivot tables when I click on that, that opens up a pane over on the right-hand side, and here we see all of these different interesting views of the data. If I like any of these pivot tables, I could add it as a new sheet or over here I could select an existing sheet.

Back on the home tab, all the way over on the right-hand side, there’s also the option for analyze data when I click that, that will look through all of my data in this table, and here too, it’ll also find different interesting insights, and here it automatically generates a pivot table here I could insert it, and as I scroll down, you’ll also see that it automatically generates pivot charts, and one thing that’s really neat is at the very top, I can even ask questions about my data here are some different examples of questions I could ask, like how many different products do we even sell here? I’ll select that as an example, and here it says that we sell six different types of cookies if I like this view, here I can click on insert, so you don’t even need to know how to create a pivot table from scratch as long as you have the right question, you can ask your question here and Excel will do all the heavy lifting for you i figured I’d tell you about this one at the very end, otherwise you might not have watched the full video of how you can create a pivot table on your own all right, well that’s how quick and easy it is to analyze data in Excel using pivot table to learn even more about Excel, be sure to check out my Excel for Beginners course we run through things like pivot tables and many other topics by the end of the course, you’ll know all the fundamentals of using Excel.